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Administrative Assistant/Document Controller

Position: HMP/143 – Administrative Assistant/Document Controller
Location: Farnborough, Hampshire
Role: We are seeking a flexible person to provide assistance to the Business Support team, Monday to Friday, mainly based in our unit at B12, with some elements to cover both units at our Farnborough office.
Hours will be between 09.00 and 5.30 p.m.
A variety of duties will include:-
v Maintenance of on-line document control systems, e.g. Hummingbird, BIW (knowledge of these, or similar, systems would be an advantage, however full training will be given)
v Project filing, (hard-copy and electronic)
v Document preparation and binding
v Preparation and processing of outgoing post (one afternoon per week)
v Support to Group secretarial staff with word processing of reports, letter, specifications and fee proposals
v Database entry, i.e. timesheets, expenses, contact information
v Holiday/sickness/workload cover for front office reception duties.
Skills and Experience:
The ideal candidate will possess the following skills and attributes:
O Reasonable level of physical fitness (some moving and lifting of filing and archiving boxes in filing/archiving racks)
O General computer skills, specifically with Word, Outlook and database input. (knowledge of Excel and PowerPoint would be an advantage, also see document control systems above)
O Strong team player
O Excellent organisational skills
O Flexible approach
O Excellent telephone manner
Remuneration: Excellent remuneration commensurate with experience.
Benefits will include company healthcare and life assurance.

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